Registration

ISMAR2021 is Hybrid!

Given the recent advances with worldwide vaccinations and the possibility to travel between countries, ISMAR is happy to announce that we are planning the face to face event. A hybrid conference means that we will have on-site presentations, posters, demos, exhibitors, and much more, as well as some capabilities to participate remotely. The details of exactly how to participate remotely will be posted on the ISMAR website.

Is safe to travel to Italy given COVID?

Italy’s vaccination plan is working very well, with 49.534.208 vaccine doses administered at the date of 27 June 2021, and the results are encouraging. From 1 July scientific events are allowed and all the regions are “white zones” (= no restrictions). The European Union Digital COVID certificate (EUDCC) and a US CDC vaccination card are making travel to Italy simple and safe! In addition, the general chairs appointed a dedicated taskforce in collaboration with the regional health institution to set up the safety guidelines and their application during the event.

Conference fees and registration

Early bird registration (by September 1, 2021)

Author Registration (deadline September 1, 2021)
All accepted papers need to be covered with at least one unique author registration by September 1st 2021 to be included in the final program.
Additional co-authors may register as attendees.

In-person participation

Virtual participation

Any contribution
(includes in-person 5-day conference)

Journal &
conference papers

All other contributions
(poster, workshop, tutorial, demo, contest)

IEEE Member

700.00 €
700.00 €
350.00 €

Non-Member

840.00 €
840.00 €
420.00 €

Student IEEE Member

490.00 €
490.00 €
245.00 €

Student non-Member

590.00 €
590.00 €
295.00 €

Life IEEE Member

385.00 €
385.00 €
195.00 €
Attendee Registration

In-person participation

Virtual participation

5-Day Conference
(Oct 4-8)

3 Day Main Conference
(Oct 5-7)

1-Day Main Conference or 1-Day Tutorial/Workshop

5-Day Virtual Conference

IEEE Member

700.00 €
600.00 €
300.00 €
50.00 €

Non-Member

840.00 €
720.00 €
360.00 €
60.00 €

Student IEEE Member

490.00 €
420.00 €
210.00 €
35.00 €

Student non-Member

590.00 €
505.00 €
252.50 €
45.00 €

Life IEEE Member

385.00 €
330.00 €
165.00 €
27.50 €

Registration fees Late/on-site (from September 2, 2021)

Attendee Registration (from September 2, 2021)

In-person participation

Virtual participation

5-Day Conference
(Oct 4-8)

3 Day Main Conference
(Oct 5-7)

1-Day Main Conference or 1-Day Tutorial/Workshop

5-Day Virtual Conference

IEEE Member

840.00 €
720.00 €
360.00 €
60.00 €

Non-Member

1010.00 €
865.00 €
432.50 €
75.00 €

Student IEEE Member

590.00 €
505.00 €
252.50 €
45.00 €

Student non-Member

710.00 €
610.00 €
305.00 €
55.00 €

Life IEEE Member

465.00 €
396.00 €
198.00 €
33.00 €

All fees are 22% VAT INCLUDED.
According to the Italian law, all participants pay the VAT directly during the registration and payment process.
For Italian entities applying split payment a specific procedure is provided. Please address your enquiries to luisella@cicsud.it

Registration Details

  • In-person and Virtual Registration Fees include access to all the sessions and the opportunities to interact with speakers and other attendees.
  • The Student Registration Fee will be accorded only if proof that you are enrolled in a University degree or you paid the tuition fee is provided.
  • In-person Registration Fee includes access to welcome reception coffee breaks and social dinner.
  • The Virtual Registration Fee includes access to all the sessions via teleconferencing tool, participation in the scientific program, and publication of one (1) conference paper in the proceedings.
  • Participants who require a VISA should register as early as possible to allow for sufficient time to process the visa application. To obtain a registration certificate for your visa procedures, please contact the registration chair.
  • Extra-banquet ticket if you need you can add it in the registration form. The additional cost is 80€.

Register with Confidence!

We addressed all possible scenarios:

  • In the event the conference is forced to move 100% online, we will convert your in-presence registration to a remote registration and refund the difference.
  • If your country or institute changes position and does not allow travel at the time of the conference, we will convert your in-presence registration to a remote registration, and refund the difference minus a 15% fee to help cover fixed ISMAR expenses. In these cases, proof of inability to travel will be required.
  • If you personally choose to change your mind (by September 15th), and there are no legal travel restrictions preventing you from coming to Italy, we will convert your in-presence registration to a remote registration, and refund the difference minus a 30% fee to help cover fixed ISMAR expenses.

All refunds will be processed after the Conference.

Non-Presented Paper (No-Show) Policy

IEEE ISMAR 2021 traditionally enforces a “no show” policy. Any accepted paper included in the final program is expected to have at least one author or qualified proxy both register and attend (in-person or remotely) to present their paper at the conference. Authors of the accepted papers included in the final program who do not register and present at the conference will be added to a “No Show List”, compiled by the Conference. The “no show” papers will not be published by IEEE on IEEE Xplore or other public access forums, but these papers will be distributed as part of the on-site electronic proceedings and the copyright of these papers will belong to the IEEE.