Call for Student Volunteers

Become a Student Volunteer

Student volunteers are a critical component of any successful conference. As such, ISMAR is calling for friendly and responsive volunteers to help us for the 2021 conference. This year, we are considering the possibility of holding the first ever ISMAR mixed conference with participants not only attending the conference on-site, but also remotely using a virtual platform.

Volunteers help by managing the registration desk, helping set up demo sessions, providing on-site support to the organizing committee, assisting speakers during presentations, supporting as virtual event moderators, providing session support to virtual attendees, and more.

Why You Should Volunteer

Participating as a student volunteer gives you the unique opportunity to network with all of our attendees from young local and international researchers, to world leaders in mixed and augmented reality. Students will also gain valuable experience for future scientific event organization. Volunteering for ISMAR 2021 is also an opportunity to gain academic service experience – an often critical component of post graduate work. 

Students volunteers this year will also play a key role in the generation of interesting, creative, and new ideas to enhance the hybrid conference experience so that it is more exciting and valuable to attendees. We are particularly interested in activities or ideas that can merge the two groups together. Phrased differently, this is an opportunity to help shape the events of an international conference! 

ISMAR is offering a mentorship program for the first time in 2021. Student volunteers will be given priority in matching with a mentor. This will create opportunities for you to network. If you wish to participate in the mentorship program, please indicate so in your application. Mentees will be expected to attend 2 mentor/mentee meetings, commit to attending 2 sessions a day, and to being responsive to your mentor. You can find more information on the mentorship page.

Finally, in exchange for your aid in running the conference we will waive your conference registration fee. Students will also receive the same benefits as other conference attendees.

Selection Guidelines and Eligibility

Volunteer positions are competitive due to their limited availability and the many strong applications we receive every year. Applications are open to all undergraduate and postgraduate students interested in cutting edge augmented reality research. In order to join the ISMAR team as a volunteer you must be enrolled as a PhD, Masters, or full-time undergraduate student at the time of the conference (October 4). Some preferences will be given to international students traveling from outside of Italy to present their research, but all applicants are welcome (even if they are not presenting).

The following additional considerations will influence volunteer selection:

  • Selection for presentation at ISMAR 2021.
  • Preference is given to PhD, then masters, then undergraduate students. (However, we still encourage everyone to apply). 
  • Good communication skills in English.
  • Previous experience in event organization is desired but not required (on-site or virtual).
  • The number of volunteers from each region, institution, and research group may be balanced to ensure broad participation.
  • Underrepresented groups are especially encouraged to apply.

Expectations

Volunteers will be required to: 

  • Participate in an orientation session in the week before the event.
    • Online student volunteers will be asked to attend training sessions and support attendees in the week before the event.
    • For on-site student volunteers, it is necessary to arrive at the conference not later than October 2.
  • Work up to 20 hours (around 4 hours a day).
  • Show up on time for their assigned tasks.

Important Deadlines

  • Submission Deadline: August 15, 2021 (23:59 AoE)
  • Notification: September 5, 2021 (23:59 AoE)

How to Apply

To apply to be a student volunteer, please fill out the application form.

Data Privacy Information

All identifiable information provided by applicants and sign-ups will be accessible only to members of the Student Volunteer Committee and Inclusion, Diversity, and Accessibility (IDA) Committee. This information will be used for selection purposes.

After September 10th, all data will be de-identified and anonymized by the Student Volunteer Committee, with identifying markers being destroyed (deleted). This anonymized data will then be used by the IDA Committee for planning future iterations of ISMAR. This anonymized data helps us understand how many applicants to plan for, what countries are underrepresented, the kinds of accessibility resources we need to provide, etc.

Applicants can request for data corrections or for removal of their data from the pool until September 10th by contacting Cassidy Nelson at cassidynelson@vt.edu.

Contact Information

If you have any questions or concerns, please do not hesitate to contact us through email at student_volunteer_chairs@ismar21.org

We look forward to meeting and working with you! 

The ISMAR 2021 Student Volunteer Chairs 

Cassidy Nelson, Ph.D. Student, Virginia Tech
Alessandro Evangelista, Ph.D Student, Polytechnic University of Bari
Alejandro Martin-Gomez, Ph.D. Candidate, Technical University of Munich